| Full title | Peraturan Menteri Kehutanan Nomor 4 Tahun 2026 tentang Penyelenggaraan Kearsipan Kementerian Kehutanan |
|---|---|
| Citation | Permenhut 4/2026 |
| Jurisdiction | Indonesia |
| Enacted by | Minister of Forestry |
| Signed | 30 March 2026 |
| Promulgated | 9 April 2026 |
| Effective | 9 April 2026 |
| Replaces | Permen LHK P.44/2016, P.21/2017, P.24/2017 and P.85/2018, so far as they govern forestry |
Peraturan Menteri Kehutanan 4/2026 (Peraturan Menteri Kehutanan Nomor 4 Tahun 2026 tentang Penyelenggaraan Kearsipan Kementerian Kehutanan) is an Indonesian ministerial regulation that governs the management of the records of the Ministry of Forestry. It was signed by the Minister of Forestry, Raja Juli Antoni, on 30 March 2026 and took effect on its promulgation on 9 April 2026.[1][2] It is an internal instrument of the ministry, one of the rules described at public administration in Indonesia, and it applies to the ministry's headquarters and technical units in the field of forestry.[3]
The regulation implements the duty of every records-creating institution under the 2009 archives law and its 2012 implementing regulation to manage its current records.[4] It sets up a three-tier structure of archives units and a set of processing units, regulates the creation, use, maintenance and disposal of current records, and provides for archival staff, funding, internal supervision and the ministry's place in the national archival information network.[5][6] Its five annexes contain the organisational structure, the records classification scheme, the security and access classification, the retention schedule and detailed procedures.[5:1][7][8]
The regulation revoked four archival regulations of the former Ministry of Environment and Forestry so far as they govern forestry.[9] CRPG's regulatory tracker reported it in July 2026.[10]
The preamble states that the regulation was made to secure the creation and availability of authentic and reliable records across the ministry, and cites Pasal 9 ayat (3) of Undang-Undang 43/2009 on archives and Pasal 30 huruf a of Peraturan Pemerintah 28/2012, under which the ministry, as a creator of records, must manage its current records (arsip dinamis).[4:1] Its legal basis also includes the law on state ministries as amended by Undang-Undang 61/2024, Peraturan Presiden 175/2024 on the Ministry of Forestry and the ministry's 2024 regulation on its organisation and working procedures.[4:2]
Pasal 1 defines the categories of records the regulation works with. Current records are those used directly in the creator's activities and kept for a set period; they divide into active records (arsip aktif), used frequently or continuously, and inactive records (arsip inaktif), whose use has declined. Essential records are those whose existence is a basic requirement for the creator's continued operation and which cannot be replaced if damaged or lost, and safeguarded records (arsip terjaga) are those bearing on the existence and continuity of the nation and state. Static records (arsip statis) are those kept for their historical value after their retention period has ended, as verified by the National Archives (ANRI).[3:1] Under Pasal 2 the minister administers archives across the ministry, covering archival organisation, the management of current records, archival resources, and guidance and supervision.[3:2]
Pasal 3 to Pasal 6 divide the ministry's archival organisation into archives units (unit kearsipan) and processing units (unit pengolah). Archives Unit I is attached to the Secretariat General, with operational responsibility carried by the General Bureau; Archives Unit II is attached to each first-echelon unit, with responsibility carried by the second-echelon unit that performs its secretariat function; and Archives Unit III is attached to each technical implementation unit. Processing units sit at headquarters in second-echelon units and in the working units of the technical implementation units.[5:2] Lampiran I sets out the tasks of each tier; its listing of Unit III secretariats includes those of forestry vocational secondary schools.[11]
Under Pasal 7 to Pasal 9, the management of current records covers essential, active and inactive records, in conventional and electronic form, and extends to safeguarded records; it consists of creation, use, maintenance and disposal.[6:1] Records are created by processing units under the rules on official correspondence, the records classification in Lampiran II and the security and access classification in Lampiran III.[7:1] The classification in Lampiran II distinguishes twelve facilitative classes, such as finance, law and personnel, from ten substantive classes, among them watershed management and forest rehabilitation, forestry law enforcement, conservation, forestry planning and social forestry, and uses codes combining letters and numbers.[12] Lampiran III grades current records into four security levels, biasa (ordinary), terbatas (restricted), rahasia (secret) and sangat rahasia (top secret), according to the harm that disclosure to an unauthorised party would cause.[13]
Processing units maintain active records by filing and storage. Filing produces an active records list, consisting of a file list and a list of file contents with minimum required fields, which the processing unit must deliver to the archives unit within six months after the activity concerned is completed.[14] Archives units maintain inactive records, arranging them by the principles of provenance and original order.[15] Records are kept for the periods set by the retention schedule (jadwal retensi arsip) in Lampiran IV, which fixes an active and an inactive retention period and a final disposition, destruction or permanent retention, for each type of record.[8:1][16] Records may be transferred to another medium where their physical condition or information value requires it, but the originals are kept for legal purposes and the transferred copies must be authenticated.[8:2]
Disposal consists of moving inactive records from processing units to archives units, destroying records whose retention has ended and which have no further value, and handing static records to ANRI. The first is carried out by the processing units and the other two by Archives Unit I.[8:3]
Pasal 22 to Pasal 25 provide for archival managers, functional archivists and implementing staff, and require every working unit of the ministry to budget for archival administration.[17] Guidance is given by Archives Unit I across the ministry and by Units II and III within their own units. Internal supervision is carried out by Archives Unit I over the other archives units and the processing units, and its results are compiled in an internal archival audit report (LAKI) endorsed by the Head of the General Bureau; external supervision is carried out by ANRI.[17:1] Under Pasal 32 and Pasal 33, Archives Unit I is the ministry's node in the national archival information network (Jaringan Informasi Kearsipan Nasional, JIKN) managed by ANRI, with the other units acting as contributors.[17:2]
Pasal 34 revokes, so far as they govern forestry, the Ministry of Environment and Forestry's regulations P.44/2016 on archival administration, P.21/2017 on its retention schedule, P.24/2017 on the retention schedule for financial records and P.85/2018 on the security and access classification of records. Pasal 35 brings the regulation into force on promulgation.[9:1] It was promulgated in Berita Negara 2026 No. 233.[2:1]
K83 · Work URI /akn/id/act/permenhut/2026/4 · RegVault PERMENHUT_4_2026[P] Permenhut 4/2026, closing formula (Ditetapkan di Jakarta pada tanggal 30 Maret 2026, signed by the Minister of Forestry). The promulgation date and Berita Negara number are blank in the held text. regulation_id PERMENHUT_4_2026. ↩︎
[P] Peraturan Menteri Kehutanan Nomor 4 Tahun 2026, JDIH Kementerian Hukum (peraturan.go.id): enacted 30 March 2026, promulgated 9 April 2026, Berita Negara 2026 No. 233. https://www.peraturan.go.id/id/permenhut-no-4-tahun-2026 ↩︎ ↩︎
[P] Permenhut 4/2026, Pasal 1 angka 3 to 8 and Pasal 2. regulation_id PERMENHUT_4_2026. ↩︎ ↩︎ ↩︎
[P] Permenhut 4/2026, preamble, Menimbang huruf a to c and Mengingat angka 1 to 6. regulation_id PERMENHUT_4_2026. ↩︎ ↩︎ ↩︎
[P] Permenhut 4/2026, Pasal 3 to Pasal 6. regulation_id PERMENHUT_4_2026. ↩︎ ↩︎ ↩︎
[P] Permenhut 4/2026, Pasal 7 to Pasal 9. regulation_id PERMENHUT_4_2026. ↩︎ ↩︎
[P] Permenhut 4/2026, Pasal 10 ayat (1) to (6). regulation_id PERMENHUT_4_2026. ↩︎ ↩︎
[P] Permenhut 4/2026, Pasal 17 to Pasal 21. regulation_id PERMENHUT_4_2026. ↩︎ ↩︎ ↩︎ ↩︎
[P] Permenhut 4/2026, Pasal 34 huruf a to d and Pasal 35. regulation_id PERMENHUT_4_2026. ↩︎ ↩︎
[E] "Records Management System for the Forestry Ministry: PERMENHUT 4/2026", CRPG regulatory tracker, crpg.id, 30 July 2026. https://crpg.id/records-management-system-for-the-forestry-ministry-permenhut-4-2026/ The post carries a notice that it is AI-generated; it is cited for the record of the development, not for its legal content. ↩︎
[P] Permenhut 4/2026, Lampiran I (Struktur, Tugas, dan Tanggung Jawab Organisasi Kearsipan). regulation_id PERMENHUT_4_2026. ↩︎
[P] Permenhut 4/2026, Lampiran II (Klasifikasi Arsip), introductory part. regulation_id PERMENHUT_4_2026. ↩︎
[P] Permenhut 4/2026, Lampiran III (Sistem Klasifikasi Keamanan dan Akses Arsip Dinamis), part A. regulation_id PERMENHUT_4_2026. ↩︎
[P] Permenhut 4/2026, Pasal 13 and Pasal 14 ayat (1) to (8). regulation_id PERMENHUT_4_2026. ↩︎
[P] Permenhut 4/2026, Pasal 15 and Pasal 16. regulation_id PERMENHUT_4_2026. ↩︎
[P] Permenhut 4/2026, Lampiran IV (Jadwal Retensi Arsip), introductory part. regulation_id PERMENHUT_4_2026. ↩︎
[P] Permenhut 4/2026, Pasal 22 to Pasal 33. regulation_id PERMENHUT_4_2026. ↩︎ ↩︎ ↩︎